Executive assistant

Responsibilities

General Administration

• General assistance to Director of Support and Support Management staff
• Own and maintain monthly KPI reports and dashboards for Executive management team
• Help ensure Support team receives quick answers to their questions and concerns
• Assist Director in producing documents, project plans, & policies
• Assist Director with schedules, deadlines, travel, expenses
• Assist Director tracking, following actions,commitments,policies
• General office management duties

Calendar & Meetings

• Managing Director of Support meeting schedule, managing team meetings and conferences
• Preparing meeting agendas in advance
• Attending meetings, taking minutes, recording decisions for action
• Facilitate follow through on meeting decisions and action items
• Planning and/or assisting in traveling for meetings

Skills

• Excellent written and spoken English language skills
• Ability to take notes during calls in English
• Ability to work well with staff at all levels and from all nationalities
• Excellent overall organization and project management skills
• Excellent content writing ability
• Proficient in MS Office (Excel, Word, PPT, Publisher) and other app’s
• Experience in querying data and building reports
• Attention to detail

Other

• Located in or near Budapest, Hungary
• Experience and desire to work with “virtual” organization
• May travel several times a year